How to Do a Read Receipt in Outlook
Do you want to brand sure that people get your emails? Outlook commitment and read receipts will notify you when your bulletin is delivered and opened. In this commodity y'all will learn how to track sent letters and disable read receipt requests in Outlook 2019, 2016, and 2013.
I sent it, merely did they become information technology? I suppose, this burning question puzzles united states all every at present so. Fortunately, Microsoft Outlook has two great options that assist users find out what happened to their emails after they hit the Send push button. These are Outlook Read and Delivery Receipts.
When you send an important message yous can request one of them or both at in one case. Or you can add together read receipts to all your emails. It'southward fifty-fifty possible to create a special read receipt rule or disable read receipt requests if they go annoying. Would you like to know how to practise it? Get ahead and read this commodity!
Request delivery and read receipts
At offset let'southward define the difference between commitment and read receipts. A delivery receipt informs you that your email message was or wasn't delivered to the recipient'south mailbox. A read receipt shows that the message was opened.
When you send an email, it goes to the recipient's e-mail server, which delivers it to their inbox. So when you become the commitment receipt it shows that the message successfully reached the intended email server. It doesn't guarantee that the electronic mail is in the recipient's inbox. It can be accidentally removed to the junk email folder.
The read receipt is sent past the person who opens the message. If you got a confirmation that your email was read by the addressee, it is obvious that the e-mail was also delivered. Merely not the other mode around.
Now I'd like to show you how to request delivery and read receipts for a single message and for all emails you lot send. Y'all'll as well meet how to set a rule based on getting delivery and read receipts in Outlook 2013.
Track a single message
If you're sending a really important message and want to be sure that the recipient will get it and open information technology, you tin can easily add delivery and read requests to this single bulletin:
- Create a new email.
- Click on the OPTIONS tab in the New Electronic mail window.
- Tick the 'Request a Delivery Receipt' and 'Asking a Read Receipt' boxes in the Tracking group.
- Press Send.
As presently every bit the message is delivered and the recipient opens information technology, yous will get the email read notification like the one below.
Y'all come across that a mutual electronic mail notification normally contains the recipient's name and email address, subject, date and fourth dimension of electronic mail sending and when the recipient opened it.
Keep an centre on all sent emails
Let's imagine another state of affairs. Suppose, all emails you send are crucial and you desire to double-check that every single letter reaches its recipient. Then it's better to asking delivery and read receipts for all approachable messages:
- Click on the FILE tab.
- Cull Options form the FILE card.
- Click on Post in the Outlook Options dialog window.
- Curl down to the Tracking expanse.
- Check the 'Delivery receipt confirming the message was delivered to the recipient'due south e-mail server' and 'Read receipt confirming the recipient viewed the message' boxes.
- Click OK.
Now you know how to rail a single bulletin and all outgoing emails. What if you want to get read receipts but for the emails that have attachments or for those with specific words in the subject or torso? Find out the solution in the adjacent part of the article.
Create a read receipt rule
Outlook 2010 and 2013 brand information technology possible to set a special rule to get delivery and read receipts. It means that you will get the notifications if certain conditions are met. Follow the steps below to set a rule according to your needs:
- Launch Outlook.
- Go to the HOME tab -> Move group.
- Click on Rules.
- Choose the Manage Rules & Alerts choice from the Rules driblet-down list.
- Click on the E-post Rules tab in the window that displays on your screen.
- Printing the New Rule button to start the Rules Wizard.
- Select 'Apply rule on letters I receive' or 'Apply rule on messages I send' in the Start from a blank rule department.
- Click Next.
- Tick the condition(due south) from the suggested list.
For example, I select the condition 'with specific words in the recipient'due south accost'. It means that I request a read receipt only from the recipients who accept specific words in their email addresses. What are specific words? Feel gratuitous to discover below.
- In the field under the listing of weather condition click on the link (the underlined value) to edit the dominion clarification.
In my instance the underlined value is 'specific words'.
- Blazon in a word or phrase to search for in the recipient's address.
- Click Add and the words will announced in the search list.
- Click OK to save the changes.
Nosotros're dorsum to the Rules Wizard and in the field below the list of conditions I can meet that the rule description is most complete.
- Click Next to switch to the list of actions.
- Tick the necessary activeness. In my case I want to exist notified when the message is read, so I choose the 'notify me when it is read' option.
- Click Next.
- Choose any exceptions to your dominion, if yous think it'southward necessary.
I don't need any for mine.
- Click Side by side.
- Bank check if everything is correct in your rule description. You tin also specify a name for the dominion or set up rule options.
- Click Finish.
- In the Rules and Alerts window get-go click Apply, and then OK.
Now the dominion for requesting a read receipt is set! And then I will become read receipts only for emails I send to the addresses with specific words.
Track receipt responses
Instead of scrolling through hundreds of read receipts in your inbox, use the following trick to see all the recipients who read your email.
Now you can encounter how many recipients read your message and when they did information technology.
Note: The Tracking push doesn't appear until y'all receive at least one receipt. After you get the outset one in your Inbox, information technology might take several minutes before the push button becomes bachelor.
Disable read receipt requests
Now let's look at the read receipt asking from a recipient'south point of view.
If you become it in one case a yr, yous are likely to confirm that you get the message. But if you lot are constantly prompted to ship a read receipt for every message you lot receive, one solar day information technology may set up your nerves on edge. What can y'all practice?
Method 1.
The read receipt asking in Outlook 2013 looks like on the post-obit screenshot.
Note:The request bulletin displays just if you double-click the e-mail to open up information technology. If you lot read the message in the preview pane, the request window won't pop upward. In this case you demand to switch to another email for the read receipt request to appear.
If you lot don't want the sender to know that you opened and read this particular email, simply choose No. Still y'all are likely to get the request over again. If you don't want information technology to happen, select the 'Don't enquire me nigh sending receipts again' check box.
Next time you get the message that includes a read receipt request, Outlook will not evidence any notification.
Method ii
There is another manner to block read receipt requests.
- Go to FILE -> Options.
- Choose Mail from the Outlook Options card and go down to the Tracking area.
- Select the 'Never send a read receipt' radio push button.
- Click OK.
If you cull the 'Always transport a read receipt' option, Outlook will automatically render receipts to the senders. The request bulletin won't bother you anymore. Looks like some other expert mode out. :)
Tip: Pay attention to the links that y'all click in the emails you receive. All URL-shorteners (for example, bit.ly) can track your clicks. The bulletin can also contain a tracking image, so when you upload the prototype it can activate a tracking code and it'll become clear that the electronic mail is opened.
Email Tracking Services
If both the sender and the recipient utilize Microsoft Outlook with Commutation Server, it is not a problem at all to asking delivery receipts and get notified when the email is opened by the recipient. But non all electronic mail clients support this mail confirmation feature. What should y'all do then?
There is a variety of services available for tracking your emails. The nigh well-known are getnotify.com, didtheyreadit.com, whoreadme.com. They all utilise the same principle in their work. When you are gear up to ship your bulletin, you just add together the tracking service address to the recipient's email address, and your message turns out to exist automatically and invisibly tracked. As soon as the recipient opens the email, you will get a notification from the service and your recipient will not know about it. The information you get varies from service to service. Most of them tell you when your message was opened, how long information technology took the recipient to read it and where the addressee was when he got the message.
Note: Email tracking services tin can't give you 100% guarantee that your email was read. They tin only track HTML messages (non plain text ones). HTML emails normally contain images that are often switched off past default or blocked. The services rely on inserting scripts in the e-mail content to exist delivered to the recipient, simply most upwardly-to-date email programs trigger alerts about dangerous content beingness included in the message. That's why the work of many tracking services came to an finish.
Neither Outlook delivery / read receipts nor email tracking services are able to guarantee that the recipient read and understood the bulletin. Only all the same, delivery and read receipts are among well-nigh useful tools that Outlook 2016, 2013, and 2010 provide you with.
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Source: https://www.ablebits.com/office-addins-blog/2014/02/26/outlook-delivery-read-confirmation/
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